2021-2022 Director of School Operations...



Green Dot Public Schools, Southeast Texas

Apply online at https://careers.greendot.org/.

OPPORTUNITY
Green Dot Public Schools Southeast Texas is seeking a mission-driven Director of School Operations (DSO) with a strong background in operational systems, continuous improvement, budget management, and team management. The DSO is a vital member of the school leadership team and manages all non-instructional school functions, allowing other leadership team members (Principal, Assistant Principal, etc.) the ability to focus on classroom instruction. 

The ideal candidate has proven leadership experience in a fast-paced environment and is a self-starter with strong attention to detail. In addition, the DSO must be a self-directed problem solver, enjoy being part of a collaborative team and thrive in finding solutions to complex operational issues. This is a unique opportunity for a highly-organized strategic thinker who enjoys planning for and executing operations that will positively impact a growing educational organization. 

The DSO reports to the School Principal and is coached and supported by the regional Director of Finance and Operations. The DSO directly manages the school office staff and campus security officers and is the primary liaison to district services and other outside vendors/service providers.

ESSENTIAL DUTIES & RESPONSIBILITIES
The Director of School Operations responsibilities include, but are not limited to, the following:
>Leadership & Team Management: Manages a 4-5 person school operations team and supports their growth in both performance and development. Works with the school Principal and administrative staff to create and maintain an exceptional organizational culture by building strong relationships, finding solutions to problems, and holding others accountable to systems. In partnership with the regional Home Office leadership and School Principal, develops the school-wide operations vision that supports the academic and cultural vision of the school. Participates in the leadership team’s strategic and annual planning and budgeting processes.
>Student Enrollment and Recruitment:    Develops and manages the annual student recruitment strategy to ensure that enrollment targets are met by the start of school. Actively recruits to fill empty seats.  Conducts parent enrollment orientations and ensures parents receive key information about the school prior to enrolling students. 
>Student Information System and Reporting: Manages the student information system in coordination with the district to perform data audits and ensure error-free student records. Oversees daily attendance reporting and intervention process by creating a system to communicate absences to teachers, parents, and administrators that complies with state law on mandatory student attendance. Manages the student enrollment, exit, and transfer process. Ensures confidentiality and security of files and all information pertaining to students, parents, staff, and community members. Distributes progress reports, report cards, and maintains system of communication with families. Oversees master schedule setup, enrollment of students into courses, development of student daily schedules, and distribution of schedules.
>Budgeting and Financials: Manages overall school budget (development, budget to actuals, and forecasts) in conjunction with school Principal and regional Director of Finance and Operations. Assists departmental leads in developing and managing programmatic budgets (i.e. athletics, after school program, etc.) and containing costs.  Ensures accurate one-touch tagging of personnel and operating expenses to restricted funds and timely execution of effort certifications as needed.  Manages point of sale system and receipts, deposits, and staff expense reimbursements. Supports the regional Director of Finance and Operations with annual audit preparation. Coordinates with Green Dot’s Finance & Accounting Team to ensure adherence to financial policies.
>Payroll: Ensures timely submission of bi-weekly payroll, oversees time and attendance for hourly staff, and time off, auxiliary pay, and stipends for all school employees. 
>Purchasing and Contracts: Oversee procurement for the school including making purchases  and coordinating annual purchasing including technology, furniture, and curriculum, as well as maintaining an inventory for asset management. Ensures school is following all required purchasing policies and compliance requirements.
>Security and Supervision: Ensure school building and property are secured and locked when appropriate. Manage security schedule and supervision plan for before, during, and after school, including but not limited to hallways, classrooms, cafeteria, recreational and athletic areas, and other common areas. Manage security cameras and security system in conjunction with the district.
>Facilities and Maintenance: Oversees the school’s facility including signage, aesthetics, and grounds and building safety. Acts as the primary facilities liaison with the district custodial and maintenance services, ensuring maintenance, janitorial and landscape services are properly carried out. Performs regular preventative maintenance walkthroughs with custodial staff and provides training to school staff to manage issues immediately. Ensures the main office is organized and welcoming and contains all pertinent family materials.
>School Nutrition Program: Coordinates day-to-day operations of the school nutrition program in conjunction with district services. Acts as the primary nutrition liaison with the district. Ensures collection of any necessary free and reduced lunch and/or household income forms.
>Student Transportation:  Oversees all aspects of student transportation including vendor management, arrival and dismissal procedures, and staff duty schedules. Coordinates the school’s transportation services to ensure eligible students receive transportation in a safe, reliable, and cost-efficient manner. Maintains accurate transportation records including bus stop locations, route times, and student ridership counts. Ensures that all transportation issues and complaints are documented and parent concerns are resolved as soon as possible. Manages field trips, athletics and other after-school transportation logistics.
>Student Health and Safety: Manages school safety processes including emergency preparation, safety drills, and staff training, ensuring compliance with state and county mandates.  Oversees school visitor and volunteer procedure to ensure safety of all students. Oversee student health requirements and liaises with contracted nurse to ensure student health needs are met.
>State & Federal Compliance: Acts as the point of contact for the school on all compliance-related training and data requests. Ensures processes are in place to monitor compliance with state and federal regulations for school operations (e.g., Free and Reduced Lunch, Special Education, monthly enrollment count, immunizations) and meets all compliance deadlines.
>Event Planning & Coordination: Plans and coordinates logistics for school events and activities as needed, including back to school nights and parent conferences/meetings.  Acts as point of contact special events hosted at the school. Oversees other tasks or special projects as needed. 

QUALIFICATIONS 
>Bachelor’s degree from an accredited college or university is required
>An administrator credential is preferred, but not required
>Spanish language fluency is preferred, but not required 
>You have a minimum of four years of leadership experience, including managing others, preferably in the field of school operations
>You are experienced managing budgets and have a track record of sound financial decision making
>You have targeted communication skills with a variety of stakeholders (staff, students, families, vendors)
>You are dedicated to high-quality customer service and possess the ability to coach others around these mindsets
>You are comfortable in an ambiguous, fast-moving, start-up environment with a drive towards clarity and solutions.
>You have strong analytical, critical thinking, and creative problem solving skills
>You have a track record of creating and implementing new policies and systems with maximum stakeholder buy-in
>You are highly proficient in Microsoft Word, Excel, PowerPoint and Outlook and a proven aptitude in learning new software programs.

COMPENSATION
The starting salary range for this position is $75,000 - $85,000, based on experience. In addition, we offer a comprehensive benefits plan including (but not limited to) medical, dental, vision, life insurance and retirement options (visit https://www.mygreendotbenefits.com/ for more information). We also provide generous time off while giving employees the opportunity to impact a growing, mission-driven organization that is committed to the success of all students.



Requirements